Report changes to your license or permit

Learn what changes to your gambling license or permit are required to be reported and when. Some changes require prior approval. Find information about ownership changes and what applications to submit.

Adding a new activity to your current gambling license

If you already have an active gambling license with us and would like to add a new activity, learn how to add a new activity.

What changes you must report

Visit the Washington State Legislature site to see all the rules that govern reporting changes (apps.leg.wa.gov).

How to report changes

How you must report changes to us depends on which change you're reporting.

Email

You can report the following changes by email to us at Licensing@wsgc.wa.gov:

Mailing address (physical address must be changed by mail or online application)
Arrest or changes to criminal history
Civil and administrative actions
New or updated loans or capital contributions over $10,000, except from a bank or credit union
Additional warehouses
New or amended Articles of Incorporation or Bylaws
New or updated contracts or agreements (premises leases)
Divorce, marital status
IRS tax deductible status
Business structure changes
Changes due to death, incapacity, receivership, bankruptcy, or assignment for the benefit of creditors
Change in licensed or unlicensed gambling manager employment status (charitable and nonprofit organizations).

Online

If you are registered for SecureAccess Washington (SAW), you can report the following changes online:

Individuals

Name change
Mailing or physical address change.

Organizations

Employee name / address change
Adding or relinking a gaming employee
Licensed card room employee employment status change
Submit a Personnel Termination Notice (PTN)
Management (officer, director) change
Manager (raffle, punch board / pull-tab, bingo, card room manager) change
One bingo occasion change (requires prior approval)
Physical address change (requires prior approval)
Fund-Raising Event (FRE) / Recreational Gaming Activity (RGA) date, time, or location change (requires 10 days advance notice).

To report changes to your license or permit online, follow the steps below

Log into SAW (secureaccess.wa.gov)
Go to your Washington State Gambling Commission (WSGC) ‘MyAccount’
Depending on what you are changing, choose Employee, Licensing, or Account Setting tab to report changes to your license.

Learn how to register for SAW.

By mail

Management (officer, director) change
Manager (raffle, punch board / pull-tab, bingo, card room manager) change
One bingo occasion change (requires prior approval)
Physical address change (requires prior approval)
FRE / RGA date, time, or location change (requires 10 days advance notice).

Follow the steps below to submit your change

Complete the Request for Consent to Change application (PDF, 250 KB)
Mail the completed application along with the appropriate fee.

Make sure you use the correct mailing address based on the carrier you're using:

For US Mail (No UPS or FedEx)

Washington State Gambling Commission
PO Box 42400
Olympia WA 98504-2400

For UPS, FedEx, and overnight packages

Washington State Gambling Commission
4565 7th Avenue SE
Lacey WA 98503

License reporting requirements

Use this information to assist with your reporting timelines. Do not use this table in place of the Washington Administrative Codes (WAC) cited below. Remember, applicants are responsible for knowing and following all WAC and Revised Codes of Washington (RCW).

Post-licensure

	WAC Reference	10 Days	30 Days	Other
Information required under commission rules	WAC Reference WAC 230-03-085(8)	10 Days	30 Days X	Other Or within the timeframe we provide
Conducting underage compliance test programs with minors	WAC Reference WAC 230-06-012	10 Days	30 Days	Other Before conducting the test
Changes to any information filed with application (original or renewal)	WAC Reference WAC 230-06-080(1)	10 Days	30 Days X	Other
Changes to information on original or renewal application, to include but not limited to	WAC Reference	10 Days	30 Days	Other
Articles of incorporation or bylaws, or any other documents which set out the organizational structure and purposes; and	WAC Reference WAC 230-06-080(2)	10 Days	30 Days X	Other
Oral and written contracts and agreements which relate to gambling activities or alter the organizational structure of the licensee’s organization or business activities in Washington; and	WAC Reference WAC 230-06-080(2)	10 Days	30 Days X	Other
All cash or asset contributions, draws from lines of credit, and loans (except those from recognized financial institutions) during any calendar year which by themselves or totaled together are more than $10,000. Cash or asset contributions do not include donations to licensed charitable or nonprofit organizations; and	WAC Reference WAC 230-06-080(2)	10 Days	30 Days X	Other
Internal Revenue Service tax deductible status of contributions for charitable and nonprofit organizations.	WAC Reference WAC 230-06-080(2)	10 Days	30 Days X	Other
Termination of employees	WAC Reference WAC 230-06-082 WAC 230-06-083	10 Days X	30 Days	Other
Criminal actions	WAC Reference WAC 230-06-085	10 Days	30 Days X	Other
Civil and administrative actions to include, but not limited to	WAC Reference	10 Days	30 Days	Other
Actions filed against them by other gambling regulatory agencies, including those from other countries and Indian Tribes, and	WAC Reference WAC 230-06-090	10 Days	30 Days X	Other
Divorces, and	WAC Reference WAC 230-06-090	10 Days	30 Days X	Other
Bankruptcy, and	WAC Reference WAC 230-06-090	10 Days	30 Days X	Other
Tax liens, and	WAC Reference WAC 230-06-090	10 Days	30 Days X	Other
Business dissolutions, and	WAC Reference WAC 230-06-090	10 Days	30 Days X	Other
Patent infringement on gambling equipment.	WAC Reference WAC 230-06-090	10 Days	30 Days X	Other
Name change Organizations changing their trade name or corporate name report at least 30 days prior to change; Individuals report at least 30 days after the change	WAC Reference WAC 230-06-095	10 Days	30 Days X	Other
Changing the business location	WAC Reference WAC 230-06-100	10 Days	30 Days	Other X
Changes made to management, directors, officers, or any other position that makes management decisions	WAC Reference WAC 230-06-105	10 Days	30 Days X	Other Nonprofit only reports at renewal time.
Changing of In-state Resident Agent	WAC Reference WAC 230-03-052	10 Days	30 Days X	Other
Change of stock	WAC Reference WAC 230-06-107	10 Days	30 Days X	Other
New Games / Equipment	WAC Reference WAC 230-06-050 WAC 230-15-040	10 Days	30 Days X	Other Or within the timeframe we provide
Transfers of gambling equipment as part of a sale of a business	WAC Reference WAC 230-06-110(6)	10 Days	30 Days	Other X
Transferring gambling equipment when no longer licensed	WAC Reference WAC 230-06-120(2)	10 Days X	30 Days	Other
Service Supplier: Changing gambling related services	WAC Reference WAC 230-06-080(2)	10 Days	30 Days X	Other
File Quarterly License Report at the end of each quarter for each licensed gambling activity even if there was no gambling activity	WAC Reference WAC 230-05-124	10 Days	30 Days X	Other
Pay a Quarterly License Fee at the end of each quarter based on a percentage of gross gambling receipts	WAC Reference WAC 230-05-124 WAC 230-05-106 WAC 230-05-160 WAC 230-05-165 WAC 230-05-170 WAC 230-05-112	10 Days	30 Days X	Other

Changes in ownership structure

You cannot sell or transfer your license to any person or entity. No one can operate under your license, even temporarily.

If any of the following occur without our approval, your license is void and you must immediately stop all gambling activities:

The business is sold
A sole proprietorship brings in a new person and forms a partnership, LLC, or corporation
A partnership takes another partner or changes partners
A corporation or LLC sells over 50% of its stock or membership shares to a person or business, which has not held at least 10% previously.

You may accomplish a sale so there is no break in gambling activity through a “contingency” sale contract, where the sale is contingent on new owners getting a gambling license. The potential new owners will need to apply for their own license.

Learn how to apply for a license

Ownership changes that are allowed

The following changes must be reported to us when

A person or organization becomes a substantial interest holder when they were not a substantial interest holder immediately before the transaction
A substantial interest holder purchases any additional stock
A person or organization becomes a substantial interest holder purchases up to 50% of the shares in the business.

If you are an LLC, complete the LLC Ownership Change Notification application (PDF, 850 KB)

If you are a corporation, complete the Stock Ownership Change Notification application (PDF, 880 KB)

Only some transfers of ownership are allowed

Licensees may request to transfer a gambling license under the following conditions:

Commercial businesses

The ownership is exactly the same for both businesses, for example a partnership becomes a LLC
The licensed gambling activity will be conducted at the same business premises.

Charitable or nonprofit organizations

When you merge or consolidate with another bona fide charitable or nonprofit organization.

Partnerships

If one partner in the partnership leaves and is not replaced.

Sole proprietorship

A sole proprietor may request to transfer their license to a partnership, corporation or LLC, which is solely owned by the same person.

Death, bankruptcy, and other special circumstances

A licensed operator may transfer their license when the following occurs

Incapacity
Death
Receivership
Bankruptcy
Assignment for benefit of creditors to a court-appointed or court-confirmed guardian, executor or administrator, receiver, trustee, or assignee for the benefit of creditors.

Complete the Transfer application packet (PDF, 950 KB)

Helpful rules

Learn what changes to report (app.leg.wa.gov)

Learn what limited transfers of ownership are allowed (app.leg.wa.gov)

Learn which ownership changes are allowed (app.leg.wa.gov)

Learn which ownership changes are prohibited (app.leg.wa.gov)

Forms on this page

Form GC4-011-pkt

Request for Consent to Change Packet

Current licensee
Organization
Commercial, Nonprofit
Card Room Employees, Gambling Managers, Manufacturer Representatives, Distributor Representatives, Service Supplier Representatives, Enhanced Raffles Call Center Representatives, Linked Bingo Prize Provider Representatives, Punch Boards and Pull-Tabs, Card Games, Nonhouse-Banked Card Games, House-Banked Card Games, Amusement Games, Manufacturers, Distributors, Fund-Raising Events, Service Suppliers, Linked Bingo Prize Providers, Enhanced Raffle Call Centers

Form GC4-011c-pkt

LLC Ownership Change Notification Application Packet

Current licensee
Organization
Commercial
Amusement Games, Card Games, Distributors, Enhanced Raffle Call Centers, Fund-Raising Event Equipment Distributors, House-Banked Card Games, Linked Bingo Prize Providers, Manufacturers, Nonhouse-Banked Card Games, Punch Boards and Pull-Tabs, Service Suppliers

Form GC4-011a-pkt

Stock Ownership Change Notification Application Packet

Form GC4-011b-pkt

Transfer Application Packet

Current licensee
Organization
Commercial
Card Room Employees, Gambling Managers, Manufacturer Representatives, Distributor Representatives, Service Supplier Representatives, Enhanced Raffles Call Center Representatives, Linked Bingo Prize Provider Representatives, Punch Boards and Pull-Tabs, Card Games, Nonhouse-Banked Card Games, House-Banked Card Games, Amusement Games, Manufacturers, Distributors, Fund-Raising Events, Service Suppliers, Linked Bingo Prize Providers, Enhanced Raffle Call Centers

Contact us

Licensing Unit

360-486-3441

800-345-2529

Licensing@wsgc.wa.gov