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Home » News » Request for Public Comment » Staff-Proposed Rule: Rates for public recrords requests

Staff-Proposed Rule: Rates for public recrords requests

RCW 42.56.120 authorizes agencies to charge for certain costs related to a public records request. This includes the authority to establish a charge for the actual cost for copying records, including per-page rate for copying, labor costs of copying, and shipping costs; providing copies of electronically produced records; actual costs for the electronic production or file transfer of the record; the use of a cloud-based storage or processing service; and the cost of transmitting the records in an electronic format. 

This statute allows state agencies to undergo their own cost-analysis determination or choose the default rates established in the statute, which are as follows:

• Up to 15 cents per page;

• 10 cents for each page scanned into an electronic format;

• 5 cents for every 4 attachments uploaded to an electronic delivery system;

• 10 cents per gigabyte transmitting records electronically; 

• May require a deposit of up to 10 percent of the estimated actual copy costs for a request; or 

• An agency may charge a flat fee of $2 as an alternative to the default rates listed above.

The Gambling Commission has received over 160 public records requests in 2019 alone and rule-making is needed to address the growing costs associated with requests consistent with the guidelines established by the Legislature.

To provide your feedback, please visit our Request for Public Comment page.



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